--- title: "Workforce management software for the cleaning sector" description: "Rotas, GPS clocking in and paperwork from the phone for cleaning companies: staff spread across client sites, split shifts and cover for absences." url: https://www.tramitapp.com/cleaning-sector/ --- [Home](https://www.tramitapp.com/en/) » Workforce management for the cleaning sector # Workforce management software for the cleaning sector TramitApp is HR software that takes the friction out of managing staff day to day by automating the process end to end. Its digital tools fit what cleaning operatives and supervisors actually need, and save you time and money. [Pide una demo gratis](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![A cleaning operative holding a phone](https://www.tramitapp.com/img/mujer_limpieza_sostiene_movil.png "mujer_limpieza_sostiene_movil") ## Some of our customers in the sector ![Logo de Mclean](https://www.tramitapp.com/img/Logo-mclean.png "Logo mclean") ![Logo de Limcalo](https://www.tramitapp.com/img/Logo-Limcalo.png "Logo Limcalo") ![Logo de La Colada](https://www.tramitapp.com/img/Logo-LaColada.png "Logo LaColada") ![Logo de Kalpi](https://www.tramitapp.com/img/Logo-Kalpi.png "Logo Kalpi") ![Logo de Groc](https://www.tramitapp.com/img/Logo-Groc.png "Logo Groc") ![Logo de 3lim2000](https://www.tramitapp.com/img/Logo-3lim2000.png "Logo 3lim2000") ## Manage rotas from the phone Operatives and supervisors handle their rotas from their phone. **Run rotating shift patterns**, coordinate people across several sites and set up floating cover to fill absences, thanks to the **smart rota** built into the platform. ![Ilustracion turnos](https://www.tramitapp.com/img/ilustracion_turnos.png "ilustracion_turnos") ## Staff handle their paperwork remotely, from their phone ![Fichaje localizacion 1](https://www.tramitapp.com/img/2021-05-fichaje_localizacion_1.png "fichaje_localizacion_1") ### GPS clocking in Keeping working time records is far simpler when people clock in from the app. Because it is location aware, you know which site they were at when they clocked in. ![Foto de Adjuntar Foto Anadir Justificante](https://www.tramitapp.com/img/adjuntar_foto_anadir_justificante.png "adjuntar_foto_añadir_justificante") ### Just photograph the paperwork To report an absence or sick leave, the employee only has to photograph the certificate and send it to their manager through the app. ![Firma electronica vertical](https://www.tramitapp.com/img/firma_electronica_vertical.png "firma_electronica_vertical") ### Sign from the phone The electronic signature tool lets people sign contracts and other documents on their phone screen, with the same legal standing as a handwritten signature. ### Download the webinar: management tools for the cleaning sector Find out which tools help with the admin side of the cleaning sector. Click to download this free webinar, made with AELMA, the Spanish cleaning industry association. [Watch the webinar](https://www.tramitapp.com/contenidos/hacer-sencilla-la-gestion-de-trabajadores/) ## Frequently asked questions about workforce management ##### What features should management software for cleaning companies have? Cleaning combines workforces spread across many client sites, split shifts, frequent rotations and a lot of movement, so the tooling has to prevent payroll errors and keep working time records straight. The right software has to cover the whole employee lifecycle and keep personal data safe under the **GDPR**. The features that matter are: - **Multi-channel clocking in**: mobile app, web, WhatsApp, QR, fingerprint and kiosk for sites with no device of their own. - **Optional location** on the clock-in, to confirm which site the hours were worked at. - **Rota planning** by client and site, with absence cover and automatic alerts. - **Employee portal** to request holiday, check payslips and sign paperwork from the phone. - Integration with **payroll systems** to push hours, overtime and absence through without double entry. **TramitApp** brings all of it together in one platform, with servers in the **EU** and **ISO 27001** certification. ##### How do you track hours for cleaning staff who work across several sites? Cleaning companies run workforces split between different clients, often with no fixed office and with site changes within the same day, so the recording system has to be flexible and cannot depend on one shared terminal. The whole working day has to be recorded with a system that is reliable and cannot be altered, whichever site the service is delivered at. With **TramitApp** you organise people by site, client or area and enable clocking in from the **mobile app**, **WhatsApp**, QR codes stuck up on site or kiosks installed at the larger clients, with **optional location** to confirm exactly where the record was made. The supervisor sees in real time who is at each site, gets an alert if someone has not clocked in within their window, and can charge hours to the right client for cost control and invoicing. It all lands in a single dashboard, ready to feed **payroll** without double entry. ##### How do you plan shifts and rotas in a cleaning company? Rota planning in cleaning combines split shifts, night work, weekly rotations and short-notice absence cover by client and by contract, so the tool has to weigh availability, grade and working time limits at once. The rota has to respect minimum rest, overtime caps and the terms of whatever agreement covers your staff, on top of the daily working time record. With **TramitApp** the rota is built site by site and week by week, pulling in recurring shift patterns and flagging overlaps, excess hours or insufficient rest automatically before you publish it. Everyone gets their schedule in the **employee portal** and can request changes, report problems or accept cover from their phone. Adjustments flow through to the working time record and the absence module, so any change is reflected when the data reaches **payroll**, with nothing rekeyed by hand. ## Want to know more? - [Employee time tracking](https://www.tramitapp.com/employee-time-tracking/) - [Advanced electronic signature](https://www.tramitapp.com/electronic-signature/) - [Clocking in from a mobile](https://www.tramitapp.com/mobile-time-tracking/) - [Shift management](https://www.tramitapp.com/shift-management/) ![Articulos utiles](https://www.tramitapp.com/img/articulos-utiles.png "articulos utiles") ## Try our HR and time management software 🙂 Book a demo here and we will show you how it works. Plus, **15 days of access, no strings attached.** [Book a free demo >](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![](https://www.tramitapp.com/img/corazon_mujer_tramitapp.png) ## What do our customers say? The tools TramitApp provides are a must for our day-to-day management, but the people behind them, working for the customer, are what makes the difference Belén Llana Corporate HR Specialist, Restalia TramitApp has been a real revolution in the company. Agility, immediacy, time savings, cost reduction, a boost to internal communication… there are so many benefits that it is hard not to recommend it! Marta Puente Carrasco directora de RRHH, Clínica Baviera They have been there whenever we needed help, answering our questions and showing us how to use the app. It is simple to use and very complete at the same time. And very competitively priced. África de Cárdenas Dolores Promesas For our HR team it has been a radical change: automated staff processes, clearer information and it is easy to use. We are especially pleased with the support and customer service, which make you feel backed up whatever comes up. Juan Rognoni Director, Cáritas Tenerife An easy-to-use tool, fully adaptable to the specifics of our organisation. Immediate and effective customer service. Patricia Cordo Coordinadora Administrativa-Financiera, Fundación Infantil Ronald McDonald We have felt well supported by TramitApp throughout. From the start they helped us adapt the time recording tool to our needs, learn how to use it and clear up the questions that came up day to day. They are a great team, genuinely invested in what their customer needs. Pilar Caramés Directora de Administración en el Área de Gestión de Personas, Bankinter After looking at every platform, TramitApp was the one that convinced us: it is very simple, very intuitive, and you can do it all from your phone. Miriam Rayward Marketing and Patient Experience Director, Procreatec Very happy with TramitApp. The platform is very intuitive and customer service is quick and effective. Recommended 100% Begoña Millán Chacartegui Responsable de Personal, Ceva Salud Animal It is really easy, and whenever I need anything they get back to me straight away. Pilar García Directora de RRHH, BySidecar All good: we are still testing and learning about the app every day, but we are really happy with the decision and with the app. Filipa de Sousa Rodrigues Responsable de RRHH, Audika The first day with TramitApp was great; everything really is very simple. Irene Sanabria HR Project Leader, Essilor The tool is great, exactly what we needed. Thank you! Cristina Lopez Bodegas PradoRey An excellent platform, both for the employee and for organising the workforce from HR. Simple, ergonomic and effective. For us it has been the definitive answer to time and attendance and absence management José Suárez Navarro Consultor de Relaciones Laborales, Forestalia Renovables The good thing about TramitApp is that it is a very intuitive, very simple tool for the worker. Using it has gained us time, and productivity too. Juan Carlos Fernández Director General, 3LIM2000 Facility Services TramitApp lets us spend our time on other things. We have digitised the HR paperwork and I save at least an hour a day, more in the busy periods. Lídia Monge Martínez Socio Gerente, Touch Up Promotion TramitApp gives us a quick and effective tool for working time records. The customer service is excellent. Gemma Vallvé Departamento de RRHH, Schmidt We have been working with TramitApp for a year and support always helps us resolve questions quickly and effectively. Sagrario Romero Gestión administrativa de I+D, Marsi-Bionics For us it has meant faster paperwork. It is an eminently practical app and it has made communicating with our staff much easier. Leticia Fenoy Directora Legal y de RRHH, COIIM A self-sufficient tool, very quick and simple to use. We are especially pleased with the support and customer service we have had from the start — onboarding, configuration, questions of every kind — so we found real backing for the service we bought. Elena Navarro Martínez Gerencia de Recursos Humanos, Mapfre Costa Rica Using TramitApp for working time records has been a revolution for the company. A process that used to be costly and took a lot of managing has become quick and easy, both for staff and for the HR department. And on top of that, the rollout, integration and update with Nautalia Viajes software was simple, fast and tailored to our business. A real success by the TramitApp team! Mar De La Fuente Gutierrez Directora RRHH, Nautalia Viajes TramitApp is the tool every HR department should have. It is reliable, easy and intuitive. One app holds all the information, digitised, with a trail of who did what, when and how it was communicated — essential for a twenty-first-century company. Staff have all the information and paperwork within reach 365 days a year, which makes communication between employees and employer transparent. Nieves Cantón Directora, NexoTech