HR software for manufacturing
TramitApp is HR software for manufacturing that brings together clocking in on the factory floor and early, late and night shifts. Staff clock in by kiosk or from the phone, and the same app also handles holidays and absences, overtime and your workforce's health and safety paperwork. For factories, production plants and workshops.
What does HR software for manufacturing solve?
The issues manufacturers raise most often: still clocking in on paper or on an old time clock, keeping the mandatory Spanish working time record, holidays and absences handled by hand, and the plant's shifts.
Time and attendance on the factory floor, by kiosk or from the phone
- A kiosk at the factory entrance, a tablet that identifies staff by PIN, national ID number, NFC card, QR code or facial recognition, and that can clock in offline and sync once it reconnects.
- Anyone who doesn't come through the factory clocks in from the mobile app with GPS, within the radius you set for each plant, or via WhatsApp.
- Breaks and rest periods within the shift, with or without clocking out, and their time counted as working time or not according to your collective agreement.
- If you already have turnstiles or time clocks, their clock-ins come in via API and are matched against the rota.
- Every clock-in is checked against its shift, and you download the full time and attendance record whenever the Spanish Labour Inspectorate asks for it.
Holiday and absences without paper
- Each operative requests holiday and leave from their phone, and their manager approves them; on the rota they can see who else is off those days.
- Sick leave is reported with a photo of the sick note, and TramitApp flags overlaps with other absences or holiday already approved.
- Holiday policies by site and the working calendar with each plant's bank holidays.
- The summer (August) or Christmas shutdown, assigned to the whole workforce in one go.
Early, late and night shifts
- Early, late and night shifts in rotation sequences that repeat on their own, by line or by role.
- You set how many people you need per role and day, and the Magic Button assigns the shifts to whoever has the qualification each role requires, in line with the rest rules you set.
- Operatives can request, give away or swap shifts from their phone: TramitApp works out which changes fit and the manager approves them.
- Rota planning for each plant, with every operative's shift on their phone as soon as you publish it.
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Overtime and payroll variables
- Overtime by type (day, night and bank holiday), each with its own approval, paid or compensated through an hours bank.
- Absences and allowances generate their payroll entry, ready for month-end close.
- If an external provider runs your payroll, you download the entries in Excel for them; if you use A3 Innuva (Spanish payroll software), TramitApp imports your workforce data from it.
Hours by order or work order
- The operative picks the project when clocking in (an order, an installation job or a work order), and you can make it mandatory or set it by default on the kiosk.
- They can also allocate hours to a project afterwards, with their manager's approval.
- You see hours worked grouped by project, by plant or by person, and download them in Excel.
Health and safety documents, PPE and signature
- Contracts, annexes and health and safety documents are signed from the phone, one by one or with bulk signature for the whole workforce.
- PPE handover and health and safety information, with each operative's acknowledgement of receipt.
- Expiry alerts for health and safety and training documents, and payslips on each person's phone.
HR software for manufacturing by type of plant
Every plant has its own bottleneck. This is how TramitApp fits the three most common:
| Type of plant | What matters most | How TramitApp solves it |
|---|---|---|
| Three shifts, everyone changing shift at the same time and the rotations set by the collective agreement. | A kiosk at the entrance for shift change, rotation sequences and the Magic Button assigning by qualification. | |
| Moving away from paper or an old time clock and keeping the working time record without hassle. | Clocking in by kiosk or phone, holidays and absences from the phone and downloadable working time reports. | |
| Operatives working away from the plant, at the client's premises or on site. | Clocking in by app with GPS or WhatsApp, and each installation job's hours kept separate by project. |
Frequently asked questions about HR software for manufacturing
What does TramitApp include as HR software for manufacturing?
TramitApp brings together in one app everything a factory workforce needs: time and attendance on the factory floor by kiosk, phone or WhatsApp, rota planning for early, late and night shifts, holidays and absences, overtime and payroll variables, and health and safety documents with electronic signature. HR and each plant's managers run it from the same dashboard, and each operative from their phone. It's the same HR software used by more than 3,000 companies.
How do operatives clock in on the factory floor?
The most common set-up is a kiosk at the entrance: a tablet that identifies each operative by PIN, national ID number, NFC card, QR code or facial recognition. The kiosk can clock in offline and syncs once it reconnects, an option that isn't switched on by default. Anyone who doesn't come through the factory can clock in from the mobile app with GPS or via WhatsApp, and if you already have turnstiles or time clocks, their clock-ins come into TramitApp via API.
Can you plan early, late and night shifts in a factory?
Yes. You define the early, late and night shifts and the rotation sequences, and set how many people you need per role and day. The Magic Button assigns the open shifts on a draft you review before publishing, to whoever has the qualification each role requires and following the rest rules you configure: 12 hours between shifts (the Spanish legal minimum), rest after a night shift and weekly rest. If there aren't enough staff, it shows you which roles and days are left uncovered.
How do assembly teams working away from the plant clock in?
From the mobile app, which records the location when clocking in, or via WhatsApp or Telegram. You can set up each work site with its address and a radius, and have the operative pick the project when clocking in to keep each installation job's hours separate. The app and messaging need a connection; without signal, only the kiosk can clock in.
Can I see how many hours the workforce spends on each order or work order?
Yes. You set up each order or work order as a project and the operative picks it when clocking in, or allocates the hours afterwards with their manager's approval; on the kiosk the project can be set by default. You then see hours worked grouped by project, by plant or by person, and download them in Excel.
What our customers in manufacturing say
TramitApp gives us an agile, effective tool for recording working hours. The customer service is excellent.
Very happy with TramitApp's service. The platform is very intuitive and customer service is very quick and effective. 100% recommended.
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