HR software for retail
TramitApp is HR software for retail that brings together staff rotas for all your shops and clocking in at the shop. The same app also handles holidays and absences, seasonal hiring and your workforce's paperwork. For shop chains, franchises, supermarkets and retailers with one or several stores.
What does HR software for retail solve?
The issues chains and retailers raise most often: each shop's rota done by hand, keeping the mandatory Spanish working time record, holidays for the whole workforce and covering seasonal peaks.
Staff rotas for all your shops
- Each shop's rota and the whole chain's on the same screen, by shop, by role or by person.
- You set how many people you need in each shop and day, and the Magic Button assigns the shifts in line with contract hours and the rest rules you set; if there aren't enough staff, it shows you which shifts are left uncovered.
- You can give someone shifts in another shop when it needs extra cover.
- Staff request, give away or swap shifts from their phone and the manager approves them.
- Split shifts with their break built in, and the rota planning on each sales assistant's phone as soon as you publish it.
Time and attendance in every shop
- A kiosk in the shop, a tablet that identifies staff by PIN, national ID number, NFC card, QR code or facial recognition, and that can clock in offline.
- Or from the shop computer, with IP address checking, or from the mobile app with GPS.
- You see who is working in each shop and who hasn't clocked in yet, and every clock-in is checked against its shift.
- You download the full time and attendance record whenever the Spanish Labour Inspectorate asks for it.
Holiday and absences for the whole workforce
- Each sales assistant requests holiday and leave from their phone, and the manager approves it; on the shop's rota they can see who else is off those days.
- TramitApp flags overlaps with other absences or holiday already approved, with holiday policies by shop.
- Sick leave is reported with a photo of the sick note, and the manager reassigns or releases in bulk the shifts that clash with the sick leave.
Does juggling rotas for several shops in peak season take you days? Book a demo and we'll show you how TramitApp solves it.
Book a demoYour shops' workforce management, all connected
Seasonal starters and leavers
- Bulk onboarding of seasonal staff (Christmas, sales, summer) with an upload from Excel.
- Each starter follows a process with its own tasks and documents, and leaving at the end of the season follows its own.
- The contract and the shop rules, signed from the phone on day one.
Overtime, bank holidays and payroll variables
- Overtime by type (day, night and bank holiday), each with its own approval, paid or compensated through an hours bank.
- Bank holidays and Sundays worked can add days off to a time-off bank, calculated from the rota.
- Absences and allowances generate their payroll entry: if an external provider runs your payroll, you download it in Excel for them; if you use A3 Innuva (Spanish payroll software), TramitApp imports your workforce data from it.
Each sales assistant's contracts and documents
- Contracts, annexes and health and safety documents are signed from the phone, one by one or with bulk signature for the whole workforce.
- Every document is stored in the employee file, with expiry alerts for health and safety and training documents.
- Payslips reach each person's phone as soon as they're published.
HR software for retail by type of shop network
Every shop network has its own bottleneck. This is how TramitApp fits the three most common:
| Type of retailer | What matters most | How TramitApp solves it |
|---|---|---|
| A rota per shop, staff moving between shops and an overview of the whole network. | Each shop's rota and the whole chain's, shifts in another shop to give it cover, and clock-ins from every shop on one dashboard. | |
| Few staff, the working time record on paper and little time for admin. | Clocking in by app, web or kiosk, the weekly rota and holidays from the phone. | |
| Opening from morning to night, Sundays and bank holidays, and split shifts. | Split shifts and rotations, bank holidays and Sundays worked that add to the time-off bank, and the Magic Button to cover every shift. |
Frequently asked questions about HR software for retail
What does TramitApp include as HR software for retail?
TramitApp brings together in one app everything a shop chain or retailer needs: rota planning for every shop, time and attendance by kiosk, app or web, holidays and absences, seasonal hiring, overtime and payroll variables, and contracts and documents with electronic signature. Head office and each shop's managers run it from the same dashboard, and each sales assistant from their phone. It's the same HR software used by more than 3,000 companies.
How do you build the staff rota for several shops?
You define the shifts, including split shifts, and the rotation sequences, and set how many people you need in each shop and day. The Magic Button assigns the open shifts on a draft you review before publishing, in line with contract hours and the rest rules you configure, and if there aren't enough staff it shows you which shifts are left uncovered. You can give someone shifts in another shop to cover it, and when you publish each sales assistant gets their rota on their phone.
How do sales assistants clock in at the shop?
From a kiosk in the shop, a tablet that identifies staff by PIN, national ID number, NFC card, QR code or facial recognition; from the shop computer, with IP address checking; or from the mobile app with GPS, WhatsApp or Telegram. You enable the channels you want by shop or by person. The app, the web and messaging need a connection; the kiosk can clock in offline and syncs once it reconnects, an option that isn't switched on by default.
How do you manage seasonal staff at Christmas or during the sales?
You onboard the seasonal staff in one go with a bulk upload from Excel, and then you launch each starter's process, with its tasks and documents, which are signed from the phone. In the rota you set how many people you need in each shop during the season and the Magic Button shares out the shifts. At the end, the offboarding process handles every leaver properly.
Can sales assistants swap shifts with each other?
Yes. From their phone they can request a colleague's shift, give away their own, swap it or free it up so it becomes open. TramitApp works out which changes fit, the colleague accepts and the manager approves, and everyone sees the change on their rota as soon as it's approved.
What our retail customers say
TramitApp helped us enormously with integrating all our data, which was the most complex part for us. They've always been there when we needed help, answering our questions and teaching us how to use the application.
TramitApp lets us spend more time on other things. We have digitised our HR paperwork and I save at least an hour of my working day. Even more at busy times.
Book a demo and we'll show you TramitApp with your shops' shifts and clock-ins
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