--- title: "Staff holiday planner: holidays and absences in one place, built into clocking in" description: "Staff holiday planner: requests, one-click approvals and a shared team calendar, built into clocking in. No spreadsheets or email chains. From €3 per employee." url: https://www.tramitapp.com/staff-holiday-planner/ --- # Staff holiday planner: holidays and absences in one place, built into clocking in TramitApp is the **staff holiday planner** for employees and managers: a holiday management tool that digitises requests, approvals and the team calendar, with no spreadsheets or email chains. - **One-click approval** from the phone or the computer - **Shared calendar** for the whole team, with no overlaps - **Built into clocking in**: exact hours worked [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![An employee requests holiday from 12 to 16 August; her manager approves it and the five days are marked on the calendar](https://www.tramitapp.com/img/solicitar-vacaciones-desde-el-movil-operaria.webp?v=e1) **+3,000**companies **+150,000**users every day **99.99%**uptime ![Chanel logo](https://www.tramitapp.com/img/cliente-chanel-logo.webp)![L'Oréal logo](https://www.tramitapp.com/img/cliente-l-oreal-logo.webp)![Bankinter logo](https://www.tramitapp.com/img/cliente-bankinter-logo.webp)![Ibercaja logo](https://www.tramitapp.com/img/cliente-ibercaja-logo.webp)![Xiaomi logo](https://www.tramitapp.com/img/cliente-xiaomi-logo.webp)![Kyocera logo](https://www.tramitapp.com/img/cliente-kyocera-logo.webp)![T-Systems logo](https://www.tramitapp.com/img/cliente-t-systems-logo.webp)![Universal logo](https://www.tramitapp.com/img/cliente-universal-logo.webp)![Allen & Overy logo](https://www.tramitapp.com/img/cliente-allen-overy-logo.webp)![Hays logo](https://www.tramitapp.com/img/cliente-hays-logo.webp)![EVO Banco logo](https://www.tramitapp.com/img/cliente-evo-banco-logo.webp)![Clínica Baviera logo](https://www.tramitapp.com/img/cliente-clinica-baviera-logo.webp)![Cáritas logo](https://www.tramitapp.com/img/cliente-caritas-logo.webp)![Nautalia logo](https://www.tramitapp.com/img/cliente-nautalia-logo.webp)![Wamos Air logo](https://www.tramitapp.com/img/cliente-wamos-air-logo.webp)![Assista logo](https://www.tramitapp.com/img/cliente-assista-logo.webp) ## Say goodbye to spreadsheet chaos and hello to our holiday management software ### Self-service holidays The **employee sends** their holiday request and the **manager approves or rejects it**. ### Shared calendar Team members **can see their colleagues' holidays and absences**. ### Up-to-date information Every change is updated **in real time** on the shared holiday calendar. ### Built into clocking in Connected with time and attendance for an **exact calculation of hours worked**. ## Fair distribution of holidays across the company ![A manager reviews the list of absence requests: approved holiday, pending personal days and sick leave](https://www.tramitapp.com/img/vacaciones-cuadrilla-capataza-invernadero-movil.webp?v=e1) ### Full control in one click Oversee and manage holiday and absence requests quickly in TramitApp. ### Simple changes Make sure planning runs smoothly and free of shift clashes, with simple adjustments. ### No more email build-up No more handling hundreds of holiday emails. The employee requests their days off and the manager approves or rejects them. ## Visibility and clarity in your holiday calendar ![TramitApp's rota in absence view shows who is on holiday or off sick each day](https://www.tramitapp.com/img/calendario-vacaciones-jefa-de-turno-con-operario.webp?v=e1) ### One calendar for holidays and absences Access a shared absence and holiday calendar, for management with no surprises. ### Detailed rota A rota that shows whether it's holiday, sick leave or another type of leave. ### Team access Team members can see their colleagues' holidays to avoid overlaps. Need to see holidays, sick leave and other leave on one calendar? Book a demo and we'll show you [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ## Data integration and accessibility ![An employee requests leave from his phone and gets a notification that his request has been recorded](https://www.tramitapp.com/img/permiso-registrado-repartidor-cabina-furgoneta.webp?v=e1) ### Agile absence management Available any time, anywhere, for agile, adaptable holiday and absence management. ### Holidays in your hand Request or check your holidays from your phone. ### Integration with working time records Integrated with **our clocking in system** and rotating shifts, for accurate, real-world working time records for your employees. ![TramitApp hours and holiday reports with the Excel download](https://www.tramitapp.com/img/saldos-vacaciones-jefe-de-cocina-sentado-perfil.webp?v=e1) ## Detailed hours and holiday reports ### Every level of customisation Generate custom reports on hours and days off for an in-depth analysis of how holidays and absences are used. ### Make strategic decisions Make informed decisions based on planned hours and get the most out of your resources. ## Staff holiday and absence management FAQs ### How does a staff holiday planner app work? A holiday management app brings requests, approvals and the team calendar together in a single tool you can use on mobile and web. It replaces spreadsheets and email with a digital workflow where each employee manages their own days and HR approves without re-keying data. The usual features are: requests from the employee portal stating the type (holiday, paid leave, personal day, sick leave); a hierarchical approval workflow with automatic notifications to the manager and the employee; a shared team calendar to spot overlaps before approving; automatic calculation of the remaining balance according to the collective agreement, length of service and days already taken; and supporting documents filed in the employee's record. TramitApp offers this complete workflow with an employee portal, document management and records kept in line with the GDPR, with all the information ready for your payroll provider or your payroll cycle. ### How do you keep track of holidays, leave and absences on a single calendar? Tracking holidays and absences needs a central calendar that shows each employee's availability in real time, the days taken and remaining, and authorised or unauthorised absences. An HR system lets you view this calendar by team, department or site, with filters by absence type and balances by collective agreement. The items usually brought together on the same calendar are: approved holidays and pending requests, colour-coded by status; paid leave (marriage, birth, moving house, medical appointments); sick leave with its start date and attached medical certificate; and unauthorised absences and late arrivals recorded from clocking in. TramitApp brings holidays, absences, sick leave and other leave together on a shared calendar where HR, managers and employees see the same up-to-date information. Records are kept for 4 years as required by Spanish Royal Decree-Law 8/2019 and are ready for your monthly payroll cycle. ### Can colleagues see each other's approved holidays so they don't clash? Yes. TramitApp's holiday calendar is shared: each team member sees their colleagues' approved days, not just their own. That way overlaps are spotted before requesting new days, without having to ask by email or chat who'll be off that week. ### How are holiday requests approved? Does it have to be done by email? No. The employee sends their request from TramitApp and the manager approves or rejects it with one click from their dashboard, with no emails or files to reconcile by hand. The whole workflow —request, approval and updated balance— is recorded on the same platform. ### Can I request or check my holidays from my phone? Yes. Both employees and managers can request, check and approve holidays from their phone (iOS and Android app) or from the computer, with the same information synced in both places. ### Is holiday tracking integrated with working time records and shifts? Yes. Holidays and absences are integrated with TramitApp's [working time records](https://www.tramitapp.com/clocking-in-system/) and rotating shifts, so the calculation of hours worked and days off is consistent across the whole platform, with no need to reconcile clock-ins with the holiday calendar by hand. ## What our customers say ![Nautalia Viajes logo](https://www.tramitapp.com/img/testimonio-nautalia-viajes-logo.webp) TramitApp has been a revolution for the company. Implementation and integration with our software were simple, quick and tailored to us. **Mar De La Fuente Gutiérrez**HR Director, Nautalia Viajes ![Forestalia Renovables logo](https://www.tramitapp.com/img/testimonio-forestalia-renovables-logo.webp) An excellent platform, both for employees and for organising the workforce from HR. Simple, ergonomic and effective. It has given us a definitive solution for our employees' time and attendance and absence management. **José Suárez Navarro**Labour Relations Consultant, Forestalia Renovables ![Ceva Salud Animal logo](https://www.tramitapp.com/img/logo_ceva-2.png) Very happy with TramitApp's service. The platform is very intuitive and customer service is very quick and effective. 100% recommended. **Begoña Millán Chacartegui**Head of Personnel, Ceva Salud Animal Book a demo and manage holidays and absences easily, with no clashes [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/)