--- title: "Clocking in on WhatsApp: easy, compliant time and attendance" description: "Your staff clock in by sending a WhatsApp message: no apps, no hardware, no training. Server timestamped, unalterable records and optional GPS location." url: https://www.tramitapp.com/whatsapp-clocking-in/ --- # Clocking in on WhatsApp: easy, compliant time and attendance Turn WhatsApp into your **time and attendance** system. Your staff clock in within seconds by sending a message and, if you switch it on, their GPS location. **No apps, no hardware, no training**. If your team can send a voice note, they can clock in. [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![Simple clocking in on WhatsApp, with no apps](https://www.tramitapp.com/img/Fichaje-por-WhatsApp-sencillo-y-sin-aplicaciones.png) ## WhatsApp clocking in, made for teams on the move: ![Icono de nube](https://www.tramitapp.com/img/Icono_nube_naranja.png) ### Nothing to install If they have WhatsApp, they are ready to clock in. ![Icono de multidispositivo home](https://www.tramitapp.com/img/Icono_multidispositivo_nueva_home_naranja.png) ### From their phone WhatsApp and a minimal data connection is all it takes. ![Icono de tranquilidad](https://www.tramitapp.com/img/Icono_tranquilidad.png) ### No training If they can send a message, they can clock in. ![Icono de campana notificacion](https://www.tramitapp.com/img/Icono_campana_notificacion.png) ### Instant confirmation An immediate reply with everything that was recorded. ![Icono de engranajes gears control](https://www.tramitapp.com/img/Icono_engranajes_gears_control.png) ### Fully joined up Combine it with mobile, web and QR. All on one dashboard. ## More than 3,000 companies trust TramitApp 😉 ![Logo de Chanel](https://www.tramitapp.com/img/Logo-Chanel.png "Logo Chanel") ![Logo de Caritas](https://www.tramitapp.com/img/Logo-Caritas.png "Logo Caritas") ![Logo de Bankinter](https://www.tramitapp.com/img/Logo-Bankinter.png "Logo Bankinter") ![Logo de Universal](https://www.tramitapp.com/img/Logo-Universal.png "Logo Universal") ![Logo de Norauto](https://www.tramitapp.com/img/Logo-Norauto.png "Logo Norauto") ![Logo de Xiaomi](https://www.tramitapp.com/img/2022-02-Logo-Xiaomi.png "Logo Xiaomi") ![Logo de T Systems](https://www.tramitapp.com/img/Logo-T-Systems.png "Logo T-Systems") ![Logo de Clinica Baviera](https://www.tramitapp.com/img/Logo-Clinica-Baviera.png "Logo Clinica Baviera") ![Logo de Kyocera](https://www.tramitapp.com/img/logo-kyocera.png "logo kyocera") ![Logo de EVO Banco](https://www.tramitapp.com/img/Logo-EVO-Banco.png "Logo EVO Banco") ![Logo de Nautalia](https://www.tramitapp.com/img/Logo-Nautalia.png "Logo Nautalia") ![Logo de LOreal](https://www.tramitapp.com/img/Logo-LOreal.png "Logo L'Oreal") ![Logo de Ibercaja](https://www.tramitapp.com/img/Logo-Ibercaja.png "Logo Ibercaja") ![Logo de Allen Overy](https://www.tramitapp.com/img/Logo-Allen-_-Overy.png "Logo Allen _ Overy") ![Logo de Wamos Air](https://www.tramitapp.com/img/Logo-Wamos-Air.png "Logo Wamos Air") ![Logo de Assista](https://www.tramitapp.com/img/Logo-Assista.png "Logo Assista") ![Logo de ALDI](https://www.tramitapp.com/img/Logo_ALDI.png "Logo_ALDI") ![Logo de Hays](https://www.tramitapp.com/img/Logo-Hays.png "Logo Hays") ![Logos movil](https://www.tramitapp.com/img/Row_logos_movil.png) ![Convierte mensajes de WhatsApp en fichajes](https://www.tramitapp.com/img/mensajes-whatsapp-fichajes.png) ## ![Icono de chat WhatsApp](https://www.tramitapp.com/img/Icon_conexion_integrado_naranja.png)Turn WhatsApp messages into clock-ins TramitApp turns any WhatsApp message into a valid, traceable clock-in. The employee simply writes “Clock in” to the TramitApp number and the system records the entry or exit with the exact time and, if you enable it, the location. No apps, no training and legally sound. Every message becomes a clock-in that cannot be altered Exact time on every record; GPS location optional Works on any phone with WhatsApp Meets Spanish Royal Decree-Law 8/2019 from the very first clock-in [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ## How clocking in on WhatsApp works Two steps, by text or by voice, nothing to install and valid records from the first clock-in. ### ![Icono de eye orange](https://www.tramitapp.com/img/icon_eye_orange.png)1\. Write or send a voice note saying “Clock in” The employee opens WhatsApp and sends the word **“Clock in”** to the TramitApp number. They can also send a **voice note** — handy when their hands are full, on site or out on a round, and an important accessibility route for people with a visual impairment. Nothing to install, no accounts to create, no training. It works on any smartphone with WhatsApp. ### ![Icono de location dot](https://www.tramitapp.com/img/icon_location_dot.png)2\. Get your confirmation TramitApp confirms the clock-in with the **exact time** in the same WhatsApp chat. The record lands in the HR dashboard straight away and cannot be altered, ready to review, export or audit. ![Convierte mensajes de WhatsApp en fichajes](https://www.tramitapp.com/img/convierte-mensajes-whatsapp-fichajes.png) ## ![Icono de conexion integrado](https://www.tramitapp.com/img/Icon_conexion_integrado_naranja.png)Joined up with your whole HR system Clock-ins arriving on WhatsApp are processed automatically and appear straight away in the TramitApp dashboard, alongside every other method. No importing data, no spreadsheets, no two systems running in parallel: all of your time and attendance in one platform. Connected to leave, sickness, holiday and payroll Combine it with the mobile app, web and QR Also available on Telegram Export to SAP and spreadsheets in one click [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![Fichaje por WhatsApp integrado con el software de RRHH](https://www.tramitapp.com/img/fichaje-whatsapp-integrado-software-rrhh.png) ![Visión unificada de todos los fichajes por WhatsApp en Tramitapp](https://www.tramitapp.com/img/fichaje-whatsapp-fichajes-completos.png) ## ![Icono de eye orange](https://www.tramitapp.com/img/icon_eye_orange.png)One view of every clock-in In the TramitApp dashboard you see in real time who has clocked in, at what time and, if location is enabled, from where. Filter by team, by shift or by site. Everything you need to run time and attendance without jumping between tools — ideal for distributed teams. WhatsApp clock-ins on the same dashboard as app, web and QR See who clocked in and when, with location if enabled Broken down by site, team or project [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ## ![Icono de chart](https://www.tramitapp.com/img/icon_chart_naranja.png)Is clocking in on WhatsApp legal? Yes, with one important caveat: WhatsApp on its own is not a time and attendance system. For the clock-in to be valid it has to sit on a platform that meets the regulations in force — in Spain, **Royal Decree-Law 8/2019** — and guarantees the part that matters: real traceability, data that cannot be altered and immediate access if the Spanish labour inspectorate asks for it. Sending a message to a group is not enough: it can be edited and leaves no valid record. What makes a clock-in valid is not the channel, it is the system behind it. TramitApp takes that clock-in and stores it, unalterable, on its **ISO 27001 certified** platform, with the exact time, optional GPS location and every legal requirement, including the four-year retention Spanish law sets. [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![Es legal fichar por WhatsApp](https://www.tramitapp.com/img/es-legal-fichar-por-WhatsApp.png) ## Frequently asked questions about clocking in on WhatsApp ##### How do you clock in on WhatsApp with TramitApp? The employee sends a message to the configured number (**in**, **out**, **break**) and TramitApp records the day on the central dashboard, timestamped by the server. Useful for people who do not open the app daily — reps on the road, site teams, less tech-minded staff: if they can send a WhatsApp, they can clock in. ##### Are WhatsApp or Telegram clock-ins valid for the Spanish labour inspectorate? Yes. A clock-in received on WhatsApp or Telegram is consolidated in TramitApp with the same legal standing as any other channel: it meets **Spanish Royal Decree-Law 8/2019**, keeps the record unaltered for the **four years** Spanish law requires and exports it as PDF or spreadsheet for the Spanish labour inspectorate. The timestamp comes from the TramitApp server, not from the employee’s device. ##### Does WhatsApp clocking in record the location? Is it compulsory in Spain? It is not compulsory. Location is **optional and configurable**: the administrator decides whether it is captured alongside the message, because **Spanish Royal Decree-Law 8/2019** requires you to record when the work was done, not where. ##### Can I try WhatsApp clocking in before I buy? Yes. You book a **free personalised demo** and a specialist walks you through the dashboard using your own case (office, site, road or shift work). No commitment, no account created for you and no card details. You only buy once you are sure it fits. ## Book a demo of WhatsApp clocking in and start recording time without apps 🚀 [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/)