GPS clocking in: know where your staff clock in from
TramitApp offers GPS clocking in with geolocation: every clock-in is stored with the GPS location at that exact moment, designed for teams who don't always work from the office.
- Location captured only when clocking in, with no continuous tracking
- No GPS, no clock-in, if your company switches it on
- See on a map where each person clocked in
From €3 per employee per month, with no lock-in.
How does TramitApp make sure the location of your staff is genuine?
TramitApp combines several checks so the clock-in location can be trusted, without having to monitor your team all the time.
Real location
Geolocation
- Every clock-in stores its GPS coordinates at the exact moment of clocking in
- Detects whether the phone has been tampered with
- Geolocation isn't tracking: only the point where staff clock in is captured, with no continuous tracking
Clock-in 09:14 · 📍 location recorded
Location control
Clock-ins blocked without GPS
- Clock-ins blocked without GPS switched on, configurable by your company
- If the phone's location is old, it asks for it again before clocking in
- Any clock-in that's edited, without GPS or with changed times becomes manual, with an auditable reason
Fresh location · clock-in audited
Savings
Cut costs
- Less admin time: no more reconciling timesheets for teams who never set foot in the office
- See the location of clock-ins and clock-outs on a map, without check-up calls
- Full traceability to defend yourself before the Spanish labour inspectorate
Timesheets reconciled automatically
What happens if a clock-in arrives without GPS?
| Channel | If the location is missing |
|---|---|
| Configurable clock-in block until location is switched on | |
| The agent asks for the location in the chat if it's missing, before recording the clock-in | |
| Flagged as ‘manual’, with an auditable reason |
What does time and attendance with geolocation record?
Geolocate every clock-in
If you manage sales reps, delivery drivers or staff on site, you need to know where they clock in. TramitApp records the GPS coordinates from the employee's mobile app, available on iOS and Android, at the exact moment they clock in.
For example, a home care worker clocks in on arriving at each home. The coordinates are saved in the clock-in history, ready for your reports. Only that point is stored: there's no continuous tracking during the day.
Working time records by location
To review the working time records of teams who work away from the office, you need to see where their day starts and ends. Every clock-in and clock-out is linked to its location, shown on a map with clock-in and clock-out markers. That way you can piece together the working day at a glance and check it without check-up calls.
If you don't need the map, you can hide it. You check the same history as the other channels: web, mobile app, kiosk, WhatsApp and Telegram.
Does your team work away from the office? Book a demo and we'll show you GPS clocking in
Book a demoClocking in on the move: the ideal system for mobile teams
Sales reps, delivery drivers and staff on the road don't come into the office every day. TramitApp adapts clocking in to a workforce on the move.
Live
Supervise remotely
- Live list of who is in or out, with the time and location of their last clock-in
- Filters by company, site, team or name
- A real-time view without calling each employee
18 clocked in · 3 on the road
Control
Choose how each person clocks in
- Each channel is switched on by company, site or employee
- At the office, clocking in on the web can require the source IP
Mobile with GPS · web with IP
No friction
Mobile workers
- Clocking in via WhatsApp or Telegram, asking for the location if it's missing
- Mark the clock-in as remote working or on the road, depending on the day
- The same history and the same reports as the rest of the company
Clocked in from the chat · location recorded
Clock-in reports with their location
TramitApp groups geolocated clock-ins into customisable reports by team, site or period, exportable to Excel, with the location of every clock-in and clock-out always available to check.
If you want the full picture of your company's working time records, see TramitApp's clocking in system.
GPS clocking in FAQs
How does GPS clocking in work?
The employee clocks in from TramitApp's mobile app, or from WhatsApp or Telegram, which ask for the location if it's missing. The system stores the GPS coordinates at the exact moment of clocking in and out. You can set clock-ins to be blocked if GPS isn't on and, if the phone's location is old, TramitApp asks for it again before accepting the clock-in.
What should a time and attendance app with geolocation have?
A time and attendance app with geolocation should store the GPS location only at the exact moment of clocking in, without following the employee during the day: that way you meet Spain's working time recording rules without invading their privacy. It should also stop people clocking in without a location and not accept an old position. TramitApp's app, for iOS and Android, does all three. Managers see on the dashboard where and when each person clocked in, and get reports ready for an inspection by the Spanish labour inspectorate.
How is employee privacy protected with GPS clocking in?
TramitApp's geolocation isn't a continuous tracking system: it only stores the coordinates of the clock-in and clock-out points, not the employee's route during the day. Data is stored under ISO 27001 certification, and the company decides what is shown: it can hide the map with clock-in locations.
What does a company need before rolling out GPS clocking in?
Your team needs the TramitApp app installed (or access to WhatsApp or Telegram, if they use that channel) with location permissions switched on, and you need to decide whether you want to block clock-ins when there's no GPS. Working time records with location are subject to the same obligations under Spanish Royal Decree-Law 8/2019 as TramitApp's other channels. If some of your team don't have a company phone, you can combine it with QR code clocking in at the workplace.
How does GPS clocking in work for staff without a fixed workplace (home care workers, delivery drivers, sales reps)?
Staff clock in from their phone wherever they are, with no false ‘out of area’ alerts: TramitApp only captures the location at the exact moment of clocking in, with no continuous tracking during the day. It's the option designed for mobile teams such as home care workers, delivery drivers or sales reps.
Does GPS clocking in cut costs compared with installing physical terminals?
Yes. All you need is a phone or a tablet with the app: there's no physical terminal to install, break down or maintain. For teams spread across several locations or without a fixed site, it avoids investing in hardware and its maintenance.
Does GPS clocking in let you supervise teams working away from the office in real time?
Yes. Managers can see from the dashboard where and when each employee clocks in, which makes it easier to manage time and supervise mobile teams without calling or messaging to check whether they've arrived.
What our customers say
TramitApp's tools are a must for our day-to-day management, and the team behind them working for the customer is what sets them apart.
The good thing about TramitApp is that it's a very intuitive tool and very simple for the worker. Using this app has saved us time and made us more productive.
TramitApp gives us an agile, effective tool for recording working hours. The customer service is excellent.
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