Staff holiday planner: holidays and absences in one place, built into clocking in

A holiday management app brings requests, approvals and the team calendar together in a single tool you can use on mobile and web. It replaces spreadsheets and email with a digital workflow where each employee manages their own days and HR approves without re-keying data. The usual features are: requests from the employee portal stating the type (holiday, paid leave, personal day, sick leave); a hierarchical approval workflow with automatic notifications to the manager and the employee; a shared team calendar to spot overlaps before approving; automatic calculation of the remaining balance according to the collective agreement, length of service and days already taken; and supporting documents filed in the employee's record. TramitApp offers this complete workflow with an employee portal, document management and records kept in line with the GDPR, with all the information ready for your payroll provider or your payroll cycle.

Tracking holidays and absences needs a central calendar that shows each employee's availability in real time, the days taken and remaining, and authorised or unauthorised absences. An HR system lets you view this calendar by team, department or site, with filters by absence type and balances by collective agreement. The items usually brought together on the same calendar are: approved holidays and pending requests, colour-coded by status; paid leave (marriage, birth, moving house, medical appointments); sick leave with its start date and attached medical certificate; and unauthorised absences and late arrivals recorded from clocking in. TramitApp brings holidays, absences, sick leave and other leave together on a shared calendar where HR, managers and employees see the same up-to-date information. Records are kept for 4 years as required by Spanish Royal Decree-Law 8/2019 and are ready for your monthly payroll cycle.

Yes. TramitApp's holiday calendar is shared: each team member sees their colleagues' approved days, not just their own. That way overlaps are spotted before requesting new days, without having to ask by email or chat who'll be off that week.

No. The employee sends their request from TramitApp and the manager approves or rejects it with one click from their dashboard, with no emails or files to reconcile by hand. The whole workflow —request, approval and updated balance— is recorded on the same platform.

Yes. Both employees and managers can request, check and approve holidays from their phone (iOS and Android app) or from the computer, with the same information synced in both places.

Yes. Holidays and absences are integrated with TramitApp's working time records and rotating shifts, so the calculation of hours worked and days off is consistent across the whole platform, with no need to reconcile clock-ins with the holiday calendar by hand.