Electronic Payslips: deliver every payslip to your team online

For staff on Spanish payroll, it can calculate them. TramitApp produces the payslips from contracts and the month’s payroll inputs and leaves them ready to pay:

• Payslip types: regular, Spanish extra-month payment, bonus, arrears and incentives.
• Inputs into pay items: absences and overtime, night, bank holiday and weekend hours become pay items and allowances, and before calculating, it warns you of any gaps in the employment history.
• Payment: validating the payslips generates the SEPA XML file for the bank.
• Final settlements: when an employee leaves, the settlement calculation is validated and the payment generated.

For everyone else, your payroll provider or accountant uploads the PDF payslips and asks the company to approve them before they are published. Book a demo and we’ll show you the process with your own data.

TramitApp, through the employee portal: each employee logs in from their phone or computer, views and downloads their payslips — and, for staff on Spanish payroll, their withholding certificate for IRPF, the Spanish income tax — and has the latest ones to hand on their home screen. They can also request a pay advance. Plus:

• Automatic delivery: when you publish the month’s payslips, each employee receives theirs with a notification.
• History: you can also upload payslips from previous months, marked as historical so they don’t trigger notifications.
• Secure access: two-step verification (2FA), switched on by each employee, and every file is stored encrypted at rest.

Yes. In TramitApp, time and attendance, absences and payroll sit in the same system, so variable data is never keyed in twice: justifying or closing an absence creates its payroll input and, if you calculate Spanish payroll with TramitApp, overtime, night, bank holiday and weekend hours become pay items and allowances. Before the payslips are produced, the manager reviews the month’s inputs. If you work with A3 Innuva, TramitApp receives employees, contracts, absences and calculated payslips from A3; with any other system, integration runs through our REST API and webhooks, and if payroll is calculated elsewhere, the month’s inputs download to Excel so you can pass them on. Under Spanish Royal Decree-Law 8/2019, working time records are kept for 4 years and remain available to the Spanish labour inspectorate.

Under Spanish law, the payslip is a mandatory pay statement, governed by the Spanish Workers’ Statute, that the company must give each employee every month. For Spanish employment and Social Security purposes it is kept for at least 4 years, and up to 6 years for Spanish accounting purposes. Employees can be given access on paper, but the usual approach is a permanent electronic channel.

In TramitApp, each payslip is stored in the payslips folder of the employee’s documents, encrypted at rest, and the employee views and downloads it from the employee portal whenever they need it. You can also upload payslips from previous years as historical records, so the whole retention period is kept in one place.