E-signature software: simplify your HR paperwork
TramitApp’s e-signature software lets HR teams send contracts and documents out for signature, and each employee signs them from a mobile or computer.
- Bulk signing of the same document by the whole workforce
- PAdES sealing and a qualified timestamp on every PDF
- Pending signatures in plain sight, with automatic reminders
From €3 per employee per month, with no lock-in.
What changes when HR documents are signed digitally?
Nobody has to come into the office
The employee signs from a mobile or computer, wherever they are, with no printing or scanning.
Only the right person signs
Each document reaches its recipient, and only authorised users can view it, with role-based permissions.
You know what’s missing without chasing anyone
You see who has signed and which documents are still pending, and anyone who hasn’t signed gets reminders.
What does TramitApp’s e-signature software include?
Bulk signing: one document for the whole workforce
You send the same document to a team, a site or the whole company in one go, and each employee signs their copy on their phone, by hand on the screen.
Templates that fill themselves in
You save each template with the signature spot already marked and its fields: name, ID number, company stamp or free text. When you send it, TramitApp fills in the details it already holds for each employee and only asks for what’s missing.
Integration and advanced document management
Every signed document is filed in the document management system. Signing is part of TramitApp’s HR software, alongside certified email.
Reduce your environmental footprint
Cut out paper and use fewer natural resources. Every document is stored digitally.
Still printing contracts so people can sign them at the office? Book a demo and we’ll show you how to sign them from a mobile
Book a demoWhich documents does an HR team sign every day?
From hiring to offboarding, every document in the employee lifecycle is signed in minutes and saved in the document management system.
Contracts, annexes and final settlements
Send employment contracts, annexes and amendments for signature without printing anything or chasing anyone. Every signed document is available in the document management system.
Hassle-free offboarding
Handle the whole leaving process: final settlement, leaving letter and return of equipment signed remotely on the last day.
Onboarding new starters
New starters sign their contract, confidentiality policy and equipment handover before their first day, as part of digital onboarding.
Internal policies and health and safety
Share remote working policies, the code of ethics or health and safety information with the whole workforce, using bulk signing and acknowledgement of receipt.
Payslips and recurring documents
Send every employee their payslip with the payroll software and, when you need proof of delivery, send documents by certified email.
Proof of receipt for what you hand out
When all you need is a record that the employee has received something, such as a protocol, a policy or protective equipment, they sign it just the same and the date and time are kept.
Certifications, sealing and signature evidence
ISO 27001
TramitApp holds ISO 27001 information security certification, and every document is stored encrypted.
PAdES sealing with a qualified timestamp
Every signed document is sealed: if anyone changes it afterwards, it shows. The date and time of the signature are certified by an external provider (DigiCert), and TramitApp keeps a certificate showing who signed, from which device and from which connection. If a signature is ever disputed, you have the record, and it can still be validated years later (PAdES sealing, RFC3161 timestamp and OCSP response).
Frequently asked questions about electronic signatures
What requirements should e-signature software for businesses meet?
For an electronic signature to stand as evidence, the software must identify the signatory, link the signature to the document and detect any later change, and handle data in line with the GDPR. It should also keep evidence: timestamp, the document’s fingerprint, IP address and device. With TramitApp, the employee signs with their own login and each PDF carries PAdES sealing, a qualified timestamp from an external provider (DigiCert) and a certificate with that evidence. It works for the employment documents HR sends out: contracts, annexes, payslips and internal communications.
How does an advanced electronic signature differ from a simple or a qualified one?
The eIDAS Regulation sets out three levels. A simple electronic signature is any data that identifies the signatory, such as a name at the foot of an email or an acceptance tick box; if it is challenged, whoever presents it has to prove it. An advanced electronic signature also identifies the signatory unambiguously, is linked to them alone, is created using data under their sole control and detects any later change. A qualified electronic signature is an advanced one with a qualified certificate and device, and is equivalent to a handwritten signature throughout the EU.
Is a digital signature the same as an electronic signature for a business?
They are not the same. An electronic signature is the legal concept: any way of signing by electronic means, whether simple, advanced or qualified. A digital signature is the technical mechanism underneath. With Autofirma or an FNMT certificate in Spain, every signatory needs their own. With a digital signature platform for businesses like TramitApp, they don’t: the employee signs with their own login. So e-signature software or digital signature software lets you send contracts, annexes or payslips to the whole workforce without a digital certificate.
Can an employment contract be signed with an advanced electronic signature in Spain?
Yes. In Spain an employment contract can be signed electronically, and a signature does not lose validity because it is electronic. If there is a dispute, what counts is proving who signed and that the document has not changed, and for that you need a tool that keeps evidence. With TramitApp, the employee signs the employment contract from a mobile or computer with their own login, and each PDF is sealed with its evidence certificate. It is stored in the document management system.
Can I send the same document to the whole workforce for signature in one go?
Yes. With TramitApp’s bulk signing you send the same document to several employees at once, and each one signs their own copy from their phone or computer. You choose the recipients by team, group or workplace, or paste a list of email addresses from Excel, and TramitApp flags any duplicates or employees who have left. The tracking dashboard shows who has signed and who still has it pending, and anyone who hasn’t signed yet gets reminders.
What our customers say
We have felt well supported by TramitApp at every step. From day one they helped us adapt the tool to our needs and worked through our questions with us.
TramitApp lets us spend more time on other things. We have digitised our HR paperwork and I save at least an hour of my working day. Even more at busy times.
For us it has meant faster paperwork. It is a highly practical app. It has made communicating with employees easier.
Book a demo and see how to sign documents online
Book a demo