HR software to connect and manage your team
TramitApp is the HR software that takes the admin work off your hands. It brings each employee's file, payslips, documents and communication with the workforce together in a single app.
- Your whole team in one file: personal details, documents, clock-ins and absences
- Mobile signing of contracts and policies
- Announcements with read receipts, for the whole company or by site
From €3 per employee per month, with no lock-in.
What's included in TramitApp's HR software?
Communication with your workforce, in one place
Announcements, engagement surveys and questions to HR, with read receipts
Paperless payroll and expenses
Publish the month's payslips in each employee's file and review the expenses your team sends with a photo of the receipt
Each employee's file, always up to date
Personal details, documents, clock-ins and absences in one place, and each employee checks and manages their own
Clocking in, rotas and holidays, in the same account
If you also need clocking in, rota planning or holiday management, the time and attendance software, the rota planner and the holiday and absence manager use the same file for each employee
How does HR software centralise the management of all your employees?
The employee's digital personnel file, in their profile
Move your employee records to the cloud: each employee's file brings together their details and documents, and from there you can check their clocking-in records, holiday and leave.
Record sick leave with the sick note attached
Upload the sick note and the system warns you if an absence is already recorded for those dates.
Download HR reports with the filters you choose
View, organise and download reliable data for well-informed decisions. Download HR reports in Excel: workforce, absence, time and attendance and expenses.
Speed up onboarding for new starters with automation and AI
Generate onboarding checklists with AI from a single sentence (‘onboarding tasks for waiting staff’), set up different flows by role, site or project — with their documents, training and PPE — and follow the status of each task from your inbox. The same goes for leavers: with an offboarding process, the final settlement, leaving letter and return of equipment are signed remotely, with a copy for both parties in the document management system.
Performance reviews: self-assessment, manager and peers
Launch reviews where each employee assesses themselves and is assessed by their manager and peers, with forms you can generate with AI from a description. Each person's summary comes out anonymised.
How do you keep track of expenses and payroll?
Expense management with a photo of the receipt
Upload a photo of the receipt and create an expense claim that notifies the manager; if a per diem or mileage claim goes over the Spanish tax-exempt limit, a payroll adjustment is generated.
Payslip distribution: each employee gets theirs in their file
It gathers the month's payroll inputs, generates the payslips and, once you publish them, each employee gets theirs in their file, with a notification. If your payroll provider prepares them, you upload them and they're distributed the same way. If workforce, absence or clocking-in data needs to reach another system, the HR API connects them.
How do you organise the office with room and desk booking?
Organise the office with room and desk booking
A room and desk booking system inside TramitApp, with no shared spreadsheets: everyone books their spot from "Book" and checks their own in "My bookings".
- Booking for meeting rooms, desks and parking spaces
- Rules that fit you: notice period, bookings per period and spaces that need approval
- Actual use: match bookings against clock-ins and absences, and see which ones go unused
Is your workforce information still scattered across spreadsheets, emails and paper? Book a demo and we'll show you how to keep it all in one place
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Health and safety management: documents with expiry dates and acknowledgement of receipt
Set an expiry date for each health and safety document — training, PPE handover, health surveillance — and the system reminds you before it expires, with the employee's acknowledgement of receipt: that's TramitApp's health and safety software.
All your company documents, in the document management software
Store your company documents securely, kept up to date and accessible according to permissions. Each employee accepts the GDPR notice and their acceptance is kept as evidence, and TramitApp is ISO 27001 certified.
How does your workforce handle its paperwork with HR?
Encourage self-service with the Employee Portal
Your employees get one place to submit and check their HR requests.
- Access from any device via the web or the app
- Receive targeted announcements by site, team or person, with read receipts
Sign documents from anywhere, including from your phone
- With a qualified timestamp and PAdES sealing
- Bulk signing
- Integrated with document management
Notices to your workforce by certified email
- With the same legal standing as a Spanish burofax
- Perfect for notifications and corporate communications
- Delivery certificate as a PDF tracing sending, delivery and opening
A whistleblowing channel with follow-up, no account needed
- Reporting channel that is anonymous and confidential
- With captcha, optional anonymity and a tracking code, no account needed
Get closer to your team with direct and seamless communication
Suggestion box and questions to HR
- Open a direct communication channel with HR for questions and suggestions
- Custom access: choose who sends and who receives
- Suggestions can be anonymous if the employee prefers
- Question types for HR, defined by your company
Company org chart, updated with every joiner and leaver
- Defined roles: a map of relationships between employees
- Automatic updates with every joiner or leaver
Publish announcements for the whole workforce with El Altavoz
TramitApp's internal communication wall: each employee gets their company's, site's or team's announcements in the app
- Send to the whole company or only to certain sites, teams or people
- Schedule the post and set an end date
- Read receipts: you know who has read it and who hasn't
- Comments and reactions, which you switch on for each announcement
- Notifications on mobile and by email too, if you like
Take your team's pulse with engagement surveys
Schedule recurring surveys, choose the anonymous version if you need it and check the results in the survey analytics.
Frequently asked questions about HR software
Which HR processes does TramitApp cover?
TramitApp is HR software, also known as an HR system or HRIS. Among other processes, it covers each employee's file and documents, payroll and expenses, signatures and certified communications, onboarding and offboarding, health and safety, performance reviews, internal communication, the whistleblowing channel and space booking. And it shares the data with time and attendance, holidays and rotas, with no double data entry.
Which companies is TramitApp for?
Any company with a workforce can use it, but it makes the biggest difference for shift teams, several sites or staff working away from the office: cleaning and facility services, private security, care homes, hospitality, multi-store retail, clinics or patient transport, among others. Also for groups with several companies: each company keeps its own settings and each user has their own role in each one.
If I only want one feature, do I have to buy the whole software?
No. TramitApp works with a core plan plus modules you switch on as you need them: time and attendance, employee portal, rota planner, HR processes or performance reviews, among others. Start with what you need today and add modules whenever you like. See the module breakdown.
When someone new joins, how is onboarding organised and who gets told what?
With an onboarding process: you set up the joining tasks once, with their documents, training and PPE, and you can have different flows by role, site or project. When you launch it, the dates are worked out from the first day and each task is assigned to whoever it belongs to: the employee themselves, their manager, HR or another team. Each person is notified of their own tasks, and from a task you can send out the contract for signature, a survey or a test.
Are TramitApp's engagement surveys anonymous?
Yes, if you launch them in their anonymous version: TramitApp de-identifies the responses on the server, so the results don't show who answered what, only the aggregated answers.
Is my data safe with TramitApp?
Yes. TramitApp complies with the GDPR and is certified to ISO 27001 for information security. Your workforce, payroll and document data stays yours: we keep it with your full history available and you can download it in Excel from the reports.
Will you help us implement it?
Yes. We handle the implementation: you send us a simple Excel file with your workforce data (name, surname, contract…) and we load it. Then, in an onboarding session, we set up the account with you (leave policy, work calendar, sites) and show you how to change it whenever you need. If you later want to train new people or go deeper, we do that too, as a separate service.
Do you offer technical support?
Yes. Our support team looks after you: real people based in Madrid who reply within minutes. Inside the app you also have MAI, the AI assistant, which answers how-to questions from any screen, links you to help articles and, when needed, opens a chat with support.
How much does HR software cost?
TramitApp costs from €3 per employee per month. The final price depends on your headcount and the modules you switch on, which add up according to what you use. See the prices by module or book a demo and we'll prepare a proposal tailored to your team.
Can I try TramitApp's HR software before signing up?
Yes. Book a demo and a specialist will show you TramitApp with your own case, with no commitment.
What our customers say
We have felt very well supported by TramitApp at every stage. From the start they helped us adapt the tool to our needs and kept resolving our questions.
TramitApp has been a real revolution for the company. Agility, immediacy, time savings, lower costs, a boost to corporate communication… there are so many benefits that it's hard not to recommend it!
TramitApp is the tool every HR department should have. It's reliable, easy and intuitive. You have all your information digitised in a single app, with traceability of who did what, when and how it was communicated — essential for a 21st-century company.
Employees have all the information and procedures at hand 365 days a year, so communication between employees and employers is transparent.
Book a demo of our human resources software and switch to smart team management
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