Workforce management software for the cleaning sector
Some of our customers in the sector
Manage rotas from the phone
Staff handle their paperwork
remotely, from their phone
GPS clocking in
Just photograph the paperwork
Sign from the phone
Download the webinar: management tools for the cleaning sector
Frequently asked questions about workforce management
What features should management software for cleaning companies have?
Cleaning combines workforces spread across many client sites, split shifts, frequent rotations and a lot of movement, so the tooling has to prevent payroll errors and keep working time records straight. The right software has to cover the whole employee lifecycle and keep personal data safe under the GDPR. The features that matter are:
- Multi-channel clocking in: mobile app, web, WhatsApp, QR, fingerprint and kiosk for sites with no device of their own.
- Optional location on the clock-in, to confirm which site the hours were worked at.
- Rota planning by client and site, with absence cover and automatic alerts.
- Employee portal to request holiday, check payslips and sign paperwork from the phone.
- Integration with payroll systems to push hours, overtime and absence through without double entry.
TramitApp brings all of it together in one platform, with servers in the EU and ISO 27001 certification.
How do you track hours for cleaning staff who work across several sites?
Cleaning companies run workforces split between different clients, often with no fixed office and with site changes within the same day, so the recording system has to be flexible and cannot depend on one shared terminal. The whole working day has to be recorded with a system that is reliable and cannot be altered, whichever site the service is delivered at. With TramitApp you organise people by site, client or area and enable clocking in from the mobile app, WhatsApp, QR codes stuck up on site or kiosks installed at the larger clients, with optional location to confirm exactly where the record was made. The supervisor sees in real time who is at each site, gets an alert if someone has not clocked in within their window, and can charge hours to the right client for cost control and invoicing. It all lands in a single dashboard, ready to feed payroll without double entry.
How do you plan shifts and rotas in a cleaning company?
Rota planning in cleaning combines split shifts, night work, weekly rotations and short-notice absence cover by client and by contract, so the tool has to weigh availability, grade and working time limits at once. The rota has to respect minimum rest, overtime caps and the terms of whatever agreement covers your staff, on top of the daily working time record. With TramitApp the rota is built site by site and week by week, pulling in recurring shift patterns and flagging overlaps, excess hours or insufficient rest automatically before you publish it. Everyone gets their schedule in the employee portal and can request changes, report problems or accept cover from their phone. Adjustments flow through to the working time record and the absence module, so any change is reflected when the data reaches payroll, with nothing rekeyed by hand.
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What do our customers say?
A self-sufficient tool, very quick and simple to use. We are especially pleased with the support and customer service we have had from the start — onboarding, configuration, questions of every kind — so we found real backing for the service we bought.
Using TramitApp for working time records has been a revolution for the company. A process that used to be costly and took a lot of managing has become quick and easy, both for staff and for the HR department.
And on top of that, the rollout, integration and update with Nautalia Viajes software was simple, fast and tailored to our business. A real success by the TramitApp team!
TramitApp is the tool every HR department should have. It is reliable, easy and intuitive. One app holds all the information, digitised, with a trail of who did what, when and how it was communicated — essential for a twenty-first-century company.
Staff have all the information and paperwork within reach 365 days a year, which makes communication between employees and employer transparent.
